Systems information for Finance, Payroll, HCM and DMS

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Freedom of information request reference no: 01.FOI.24.036284

I note you seek access to the following information:

1) Please advise what systems (including date of implementation) you use for the following services:
Name of system / Date of system implementationFinance
Payroll
Human Capital Management (HCM)
Duty Management System (DMS)
How much is spent on the systems per annum (i.e. the financial year 6 April – 5 April)
2022/2023 and 2023/2024
Finance
Payroll
Human Capital Management (HCM)
Duty Management System (DMS)
Please advise if the management of these IT systems are outsourced to third parties, and if so, when does the contract end
Outsourced or managed in-house / If outsourced, name of organisation outsourced to / Contract end date
Finance
Payroll
Human Capital Management (HCM)
Document Management System (DMS)

Decision

I have today decided to disclose the located information to you in full. Please find below information pursuant to your request above.

Question	Answer
Q1 - Please advise what systems (including date of implementation) you use for the following services: Name of system / Date of system implementation Finance Payroll Human Capital Management (HCM) Duty Management System (DMS)	The MPS uses an integrated HR, Payroll and finance system, known as PSOP (Police Single Operating Platform) which is an Oracle E-Business Suite. Date of implementation was the 05/02/2018. The MPS uses a separate system for duties called Duty Management System called (DMS) Date of implementation was the January 2014
Q2 - How much is spent on the systems per annum (i.e. the financial year 6 April – 5 April) 2022/2023 and 2023/2024 Finance Payroll Human Capital Management (HCM) Duty Management System (DMS)	Our PSOP licence spend is £ £1,434,939.36 PA Our DMS license spend is between £250k and £450k PA
Q3 - Please advise if the management of these IT systems are outsourced to third parties, and if so, when does the contract end Outsourced or managed in-house? / If outsourced, name of organisation outsourced to / Contract end date Finance Payroll Human Capital Management (HCM) Document Management System (DMS)	Management of this solution is outsourced to Shared Services Connected Ltd (SSCL) and provided as part of an integrated shared services contract. The expiry date of this contract is 30 September 2025. Our DMS is provided by a third party, Zetron Limited and can run until the 31/12/2028.

Question

Answer

Q1 - Please advise what systems (including date of implementation) you use for the following services:

Name of system / Date of system implementation
Finance
Payroll
Human Capital Management (HCM)
Duty Management System (DMS)

The MPS uses an integrated HR, Payroll and finance system, known as PSOP (Police Single Operating Platform) which is an Oracle E-Business Suite.

Date of implementation was the 05/02/2018.

The MPS uses a separate system for duties called Duty Management System called (DMS)

Date of implementation was the January 2014

Q2 - How much is spent on the systems per annum (i.e. the financial year 6 April – 5 April)
2022/2023 and 2023/2024

Finance
Payroll
Human Capital Management (HCM)
Duty Management System (DMS)

Our PSOP licence spend is £ £1,434,939.36 PA

Our DMS license spend is between £250k and £450k PA

Q3 - Please advise if the management of these IT systems are outsourced to third parties, and if so, when does the contract end
Outsourced or managed in-house? / If outsourced, name of organisation outsourced to / Contract end date
Finance
Payroll
Human Capital Management (HCM)
Document Management System (DMS)

Management of this solution is outsourced to Shared Services Connected Ltd (SSCL) and provided as part of an integrated shared services contract.

The expiry date of this contract is 30 September 2025.

Our DMS is provided by a third party, Zetron Limited and can run until the 31/12/2028.

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Systems information for Finance, Payroll, HCM and DMS

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