Contract data relating to facilities management

Freedom of information request reference no: 01.FOI.23.032339

I note you seek access to the following information:

I would like the organisation to review my request below, that’s focused around contract data for services around facilities management specifically around the services below:

1. Office and building cleaning – Service contract that is focused around office, commercial and building cleaning services.
2. Lift service and maintenance – Service contract for lift service and maintenance.
3. Food – Service contract that is focused around catering services.
4. General waste services contracts – The organisation’s primary general waste service contract.
5. Laundry services - where clothes and linen can be washed and ironed.
6. Contract profile questionnaire for each type of contract:
7. Supplier/Provider of the services
8. Total Annual Spend – The spend should only relate to each of the service contracts listed above.
9. A description of the services provided under this contract please includes information if other services are included under the same contract.
10. The number of sites the contract covers
11. [ONLY FOR LIFT CONTRACT] The Brand name of the type of lifts used by the organisation
12. The start date of the contract
13. The end date of the contract
14. The duration of the contract, please include information on any extensions period.
15. Who within the organisation is responsible for each of these contracts? Name, Job Title, contact number and email address.

Decision

I have today decided to disclose some of the requested information. Some data has been withheld as it is exempt from disclosure and therefore this response serves as a Refusal Notice under Section 17 of the Freedom of Information Act 2000 (the Act) by virtue of the following exemptions:

Section 40(2)&(3) – Personal Information

Reason for decision

Section 40(2)&(3) - Personal Information - of the Act provides that any information to which a request for information relates, is exempt information if the first condition of Section 40(3A)(a) is satisfied. The first condition of Section 40(3A)(a) states that personal information is exempt if its disclosure would contravene any of the data protection principles. If the disclosure of the requested personal data would not contravene the data protection principles, the disclosure must also not contravene Sections 3A(b) and 3B of the Act.

There are six principles that are set out in Article 5(1)(a) of the General Data Protection Regulations (GDPR) that dictate when the processing of personal data is lawful. The first principle requires that any processing of personal data must be lawful, fair and transparent. Under Article 6(1)(f) of the GDPR, the disclosure of personal data is considered to be lawful if:

a. There is a legitimate interest in the disclosure of that personal data.
b. The disclosure of the personal data is necessary to meet that legitimate interest.
c. The disclosure would not cause unwarranted harm to the data subject.

Having considered the release of information relating to contact details I have found, having considered the legitimate interest test, that:

a. The disclosure of this information would satisfy an identifiable legitimate interest, being to provide information that will show transparency.

b. The disclosure of the requested personal data is necessary to satisfy the legitimate interest identified at point a.

c. However, publication of this detail would be likely to lead to unwanted and unsolicited intrusion as the individuals concerned would not reasonably expect their names to be published by the MPS and I have found that as no prior consent has been given to release this personal data any release would accordingly be unfair to them. In the case of legitimate processing we do not consider that it is appropriate to release this information.

The provision to refuse access to information under Section 40(2)(a)(b) and (3A)(a) of the Act is both absolute and class based. When this exemption is claimed, it is accepted that harm would result from disclosure. There is accordingly no requirement to demonstrate what that harm may be in refusing access to information.

Disclosure

Lifts:
Guideline Lift Services Ltd
Start/End Date: 30/04/2017-29/04/2025

The Brand name of the type of lifts used by the organisation:
Alex Exel, Artico, AZFR, Beringer, Blam, CAMA, CIBES, DC, EcoDisc, Elecomp, Elemol, Evans, Excel, Gartec, Hissar, Horace Green, Hydro-App, Klocke, Kone, Lester, Liberty, Lift Motor Express, Liftequip, Mavercourt, Miconic, Mictrol, Midilift SL, MonoGoods, Monospace, Movement Management, Nexiez, Nimihissen, Nuova Mgt, Otis, Phoenix, Platform Lift Co, Raloe, Sassi, Saxon, Schinlder, Seimans, Skycom, Stannah, Sysdrive, Terry, TMS, TVLC, Wessex, Zeil Ahbeg.

Contact: This information is exempt by virtue of Section 40 (2) of Freedom of Information Act.

Food:
Supplier: Compass Contract Services UK Ltd
Scope: Staff catering, hospitality, vending, operational catering, detainee feeding
Duration: 3+2 years
Start/End: 11/10/22-10/10/25 – initial period
Locations: All sites
Total value: £4m
Contact: This information is exempt by virtue of Section 40 (2) of Freedom of Information Act.

Cleaning:
Supplier: Churchill Contract Services Limited
Scope: Planned routine cleaning, Reactive cleaning, Periodic planned cleaning, Provision of consumables
Duration: 3+2+2
Start/End: 30/04/2023-30/04/2027- initial period
Locations: All sites
Total value: £43m

Contact: This information is exempt by virtue of Section 40 (2) of Freedom of Information Act.

General Waste Services:
Supplier: Biffa Waste Services Ltd
Scope:
Maintain a hygienic, legally compliant and safe environment and promote a positive image of the MOPAC Estate to the users with no overflowing waste receptacles or waste accumulating on the floor outside of waste receptacles, Minimise disruption to the MPS’s business and maintain the required availability of the MOPAC Estate and Maintain a safe environment for Supplier’s personnel, MPS staff and the general public in all areas of the Supplier’s operations
Duration: 5+2
Start/End: 30/04/2018-29/04/2025
Locations: All sites
Total value: £ 12,531,951.36

Contact: This information is exempt by virtue of Section 40 (2) of Freedom of Information Act.

Laundry:
Supplier: Marshall’s Laundry
Scope: Managing stock of cell blankets, Managing stock of linen, Laundering of the above items and other sundry items
Duration: 5+2
Start/End: 29/04/2018- 29/04/2025
Locations: All sites
Total value: £5,728,851.00

Contact: This information is exempt by virtue of Section 40 (2) of Freedom of Information Act.