Information about Staff reducing emissions through sustainable transport

Freedom of information request reference no: 01.FOI.23.029715

I note you seek access to the following information:

This is a data request both under the Freedom of Information Act and the Environmental Information Regulations. In consideration of the climate crisis, I would like to request the following information about how the organisation is enabling staff to reduce their emissions through sustainable transport, and more specifically, cycling.

1) over the past five years, broken down by year -
a) how many staff members used the Cycle to Work scheme?
b) what percentage of staff was this?
c) what was the average value of the vouchers claimed on the scheme?
d) what was the number of those who took up the scheme, who then failed to complete, leaving the Council with costs?

2) what tools does the organisation use to encourage cycling for their staff -
a) on a work basis
b) on a leisure/health basis

3) with regards to staff, does the organisation -
a) have any monitoring for what modes of transport staff use -
i) for their journey to work
ii) for journeys during work time
b) and if this data is recorded, I request a copy of such data as detailed as it can be reasonably given, while still protecting personal data rights

4) how many of the following does the organisation have available for staff use
a) pedal cycles
b) electric bikes
c) motorbikes
d) internal combustion cars
e) electric or hybrid cars
f) internal combustion vans
g) electric or hybrid vans
h) heavy trucks

5) does the organisation mileage scheme clearly state the claim rate for cycling

6) how many cycling miles have been claimed by the organisation's staff in the past five years

7) Regarding your current cycle to work scheme -
a) what scheme is currently in place
b) what is the maximum limit on the cost of a bike, if a limit is currently in place.

Decision

I have today decided to disclose the located information to you in full.

Please find below information pursuant to your request above.

Q1 - over the past five years, broken down by year –

We can only provide data for the last four years, which is as follows:

2019/20	411	0.9%
2020/21	735	1.6%
2021/22	579	1.3%
2022/23	532	1.1%

Q1a - how many staff members used the Cycle to Work scheme?

The numbers above only show the number of people who started using the scheme in those years, rather than the total number of users. We cannot provide the total number of users per year as we do not hold this data.

Q1b - what percentage of staff was this?

As above, the percentages of those participating in the scheme is for new users only.

Q1c - what was the average value of the vouchers claimed on the scheme?

We do not hold this data.

Q1d - what was the number of those who took up the scheme, who then failed to complete, leaving the Council with costs?

We do hold this data so cannot provide a number, however if someone leaves before completing the last payment, they have the outstanding balance deducted from their final pay.

Q2 - what tools does the organisation use to encourage cycling for their staff –
a) on a work basis
b) on a leisure/health basis?

Unfortunately it is not possible to provide you with this information, the reason for this is that this information could be recorded in several different ways and formats, from Intranet articles (internal system), to emails, to posters being placed in local stations an d buildings etc. I would need to contact every unit on a BCU, every unit in a police station or building, I would need to review potentially thousands or articles mentioned on our Intranet, contact every officer and staff member to check their emails and systems to see if they have any information etc. This potentially could be an open ended task.

Q3 - with regards to staff, does the organisation –
a) have any monitoring for what modes of transport staff use –
i) for their journey to work
ii) for journeys during work tim
b) and if this data is recorded, I request a copy of such data as detailed as it can be reasonably given, while still protecting personal data rights

We do not record what modes of transport people use to get to work, so we have no data to share.

Q4 - how many of the following does the organisation have available for staff use
a) pedal cycles
b) electric bikes
c) motorbikes
d) internal combustion cars
e) electric or hybrid cars
f) internal combustion vans
g) electric or hybrid vans
h) heavy trucks

Vehicle Type	Fuel Type	Number of Vehicles
Bikes	ELECTRIC	8
	FOUR STAR	4
	PETROL	338
Cars	DIESEL	701
	ELECTRIC	52
	FOUR STAR	5
	HYDROGEN	20
	PETROL	1934
	PETROL/ELECTRIC	814
HGV'S	DIESEL	90
	NO ENGINE	2
MISC	DIESEL	12
	ELECTRIC	32
	GAS OIL	2
	LPG	5
	NO ENGINE	43
	NO FUEL	4
	PETROL	16
VANS	DIESEL	1096
	ELECTRIC	60
	PETROL	68
	PETROL/ELECTRIC	3
GRAND TOTAL		5309

Please be aware that these are not staff use vehicles, these are vehicles part of the MPS Fleet.

Q5 - does the organisation mileage scheme clearly state the claim rate for cycling?

The MPS do not have a mileage scheme for cycling.

Q6 - how many cycling miles have been claimed by the organisation's staff in the past five years?

Zero.

Q7 - Regarding your current cycle to work scheme –
Q7a - what scheme is currently in place

Our provider is Cyclesolutions.co.uk

Q7b - what is the maximum limit on the cost of a bike, if a limit is currently in place

b) £3,000