Programme management office administrator

This is an exciting new role to work in the Real Estate Development (RED) Programme Management Office (PMO) in supporting the team in the efficiency, governance, and successful delivery of projects.

The RED team is made up of engineers, surveyors and project leads who are responsible for the day-to-day delivery of the construction, mechanical and electrical, and energy aspects of the Met estates strategy.

The PMO key tasks and processes are to ensure the department has a centralised team to assist in maintaining accurate records for each project and be a key point of contact for costs, governance and documentation.

Key tasks will include:

• support in aligning tasks on a project management system, including managing monthly journals, accruals, purchase orders, and ad-hoc queries.
• assist with benchmarking data for RED projects to ensure effective decision-making as an intelligent client
• aid in streamlining processes such as invoice receipting, purchase orders, change control, approvals, project creations, and budget management across functions
• assist in determining the future direction and workload, ensuring proper authorisations by the director and maintaining a log for governance
• guide project leads in managing projects effectively from initiation to closure, including accurate accounting of costs and actuals
• ensure monthly updates to cost forecasts, error management, and data cleansing for accurate capital plan data
• lead on all change control and requests, verifying changes, seeking approvals, and maintaining accurate logs and records for governance
• collaborate with project leads to establish procedures and best practices for smooth project and programme operations within RED