Software based records used by MPS healthcare staff

Freedom of information request reference no: 01.FOI.23.029316

I note you seek access to the following information:

Can you please tell me the name of the software based records management system, and its developer, used by the Metropolitan Police healthcare staff, to record the custody healthcare and forensics examinations for people detained in custody.

Can you please describe how the records management system came to be selected for use in custody, its route to market and procurement basis.

If it was procured under contract, can you please tell us: - the Contract Start Date,
- the Contract End Date,
- any extensions provided
- the contract value, per annum
- any additional amounts paid for other services (eg further development/improvement)
- the next steps for procurement of future systems to record the custody healthcare and forensics examinations for people detained in custody
- where any future procurement will be advertised

Decision

I have today decided to disclose the located information to you in full.

Please find below information pursuant to your request above.

Can you please tell me the name of the software based records management system, and its developer, used by the Metropolitan Police healthcare staff, to record the custody healthcare and forensics examinations for people detained in custody.

TPP SystmOne.

Can you please describe how the records management system came to be selected for use in custody, its route to market and procurement basis.

The TPP SystmOne was procured via the direct award process within the National Health Service (NHS) Shared Business Services (SBS) framework, which is a compliant route under the Public Contracts Regulations 2015 (PCR).

If it was procured under contract, can you please tell us: - the Contract Start Date

01.04.2020.

- the Contract End Date

31.03.2023.

- any extensions provided

2 x 12 month extensions.

- the contract value, per annum

2020/21 - £131,997
2021/22 - £135,596.91
2022/23 - £140,035.61

The contract values include the provision of full IT support services and licence costs over the duration of the contract.

- any additional amounts paid for other services (eg further development/improvement)

£7,020.89‬ for additional services in the area of hardware, training and on-site support.

The next steps for procurement of future systems to record the custody healthcare and forensics examinations for people detained in custody

The contract is now in its first extension period. This covers the period from the 1 April 2023 to the 31 March 2024. A decision on whether to extend or re-procure after this date has not been made.

where any future procurement will be advertised

The Pipeline is published on the MPS website. New tenders are also published on the ‘Contracts Finder’ and ‘Find A Tender Service’ websites.