Staff purchase/expense cards & Expense Management Process
Freedom of information request reference no: 01.FOI.22.022649
I note you seek access to the following information:
1. Name, position and email address of the staff responsible for the staff purchase/expense cards.
2. If an expense management system/purchase card/corporate credit card is in place, what is the name of the system/purchase card provider and the number of cards currently in use?
Staff expenses in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date; an ad hoc purchase; anything on a purchase card or credit card). Typical examples will be fuel; hotel stays on police business; stationery.
3. If this on a contracted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in police-related expenses either by department or as an overall total for the 2020/21 financial year.
Decision
I have today decided to disclose some of the requested information. Some data has been withheld as it is exempt from disclosure and therefore this response serves as a Refusal Notice under Section 17 of the Freedom of Information Act 2000 (the Act) by virtue of the following exemptions:
Section 21(1) - Information accessible to applicant by other means.
Reason for decision
Some information relating to Questions 2 and 3 is exempt by virtue of the following exemption:
Section 21(1) - Information accessible to applicant by other means.
Disclosure
Q1 - Name, position and email address of the staff responsible for the staff purchase/expense cards.
The MPS Government Procurement Card (GPC) is managed by Commercial Services. Their contact email address is as follows: [email protected].
Q2 - If an expense management system/purchase card/corporate credit card is in place, what is the name of the system/purchase card provider and the number of cards currently in use?
Q3 - If this on a contacted basis, please provide the contract end date.
I am pleased to inform you that the name of our GPC supplier and end date for this contract is located on the MPS Publication Scheme:
MPS Contracts - April - September 2021.xlsx
In order to assist, the supplier for the GPC card is Barclaycard and the contract end date is December 2023.
We currently have approximately 450 GPC card holders.
Q4 - The estimated (or actual) amount of spend (£) in police-related expenses either by department or as an overall total for the 2020/21 financial year.
In April 2021 to March 2022 our spend was £620K per quarter. This was high due to Covid-19.