Resource management support

This is an exciting time to be working in transformation at the Met. In addition to the unique and ever-evolving challenge of policing London, a post within the transformation directorate will put you right at the centre of historic large-scale transformation of the UK’s largest police service. As a portfolio officer, there are many opportunities for you to get involved with making London the safest global city, in a time of unprecedented change.

The transformation directorate specialises in delivering major change initiatives, using P3M (project, programme and portfolio Management), project controls, business analysis and business change. The role of the portfolio office is to establish and maintain a deliverable and affordable portfolio of transformation programmes. The portfolio office is also responsible for setting programme and project management standards and processes, which will govern and support delivery.

This will be done through effective and consistent planning, reporting, governance, risk management, and resource management enabling evidence based decisions to be made. We can only do that by ensuring an accurate and high quality flow of information to decision makers, which is where you come in. We are looking for a new member of the team to work closely within the Resources Team to help deliver resource management outputs and deliverables.

The role is busy and requires someone with enthusiasm to manage a high volume of work to tight deadlines and someone who is able to work as part of a team to provide efficient and effective administrative support.

To succeed we need professionals who:

• Enjoy working collaboratively as part of a multi-disciplinary team
• A confident individual who is customer driven and has a high-level of interpersonal skills
• Able to work pro-actively with colleagues and management to provide constant and consistent support; providing cross-service cover and help prevent workload peaks
• Is willing to develop detailed knowledge, skills and expertise across all administrative responsibilities to enable the resources team to meet its outputs and deliverables.
• Someone who takes pride in their work by producing a range of documents and data to a good standard by the required deadlines.
• Can work with integrity and demonstrate respect for others
• A process driven individual who can work with minimum supervision and a quick learner

Your key responsibilities:

• Provide day-to-day administrative support for resource management activities, by working closely with the resources team.
• Maintain up to date information on resource deployment and utilisation across the directorate and maintain information on short, medium and long term transformation directorate resource requirements
• Support the management team and colleagues in all recruitment activities from booking interviews with internal and external candidates, arranging interview panels and the on-boarding of new starters.
• Support the analysis of exit data and seek to address themes and issues arising from day to day activities
• Day to day maintenance of skills database(s) for transformation
• Directorates staff and officers, to facilitate effective mapping of resource skills to project / programme requirements
• Supporting regular resource management meetings with the directorate’s senior leadership team, including preparing accurate information on the project pipeline and resource availability
• Manage administrative requirements of the directorate’s staff, including the vetting process, locker, desk utilisation, software requirements and training logistics
• The nature of this post will require flexibility to meet urgent work needs as they arise so therefore the job description is not intended to be exhaustive. As the post holder, you will be expected to adopt a flexible attitude to duties which may have to be varied after discussion, subject to needs of the business. If this sounds like you, please read on how you can apply for this role.