eProcurement Systems
The MPS uses two complementary electronic systems to advertise and manage its quotation and tendering processes: MPS Procurement Portal and CompeteFor.
MPS Procurement Portal
From September 2012 onwards the MPS is conducting its competitive tenders for opportunities of £50,000 and over through a new SAP Sourcing platform. The new system is designed to provide both the suppliers and the MPS an enhanced and straightforward sourcing experience. Access to the new MPS Procurement Portal is free-of-charge. Through the MPS Procurement Portal suppliers can easily:
- Search for opportunities
- Register to 'express an interest' in order to view documents relating to opportunities and participate in tendering activities
- Manage staff within the same company with multiple user accounts
- Communicate throughout the tendering process
If you are interested in supplying goods and/or services to the MPS over the £50,000 threshold, you can register your company as a supplier on the new platform.
Once registered, you will receive your username and password via e-mail.
If you are already a registered user on the MPS Procurement Portal, you can log on with your username and password to access the MPS opportunities through this link.
If you need help with registering on the portal or responding to a MPS Pre-Qualification Questionnaire (PQQ) or Invitation to Tender (ITT), a guidance document is available. Alternatively if you have further queries please email: DORMailbox-.S2PSupport@met.police.uk . Please note that Internet Explorer is highly recommended for using this system.
CompeteFor is a free service that enables businesses to compete for contract opportunities arising from the MPS and other major public and private sector buying organisations, such as Crossrail, Transport for London and those within the supply chain to transform the Queen Elizabeth Olympic Park.
CompeteFor acts as a brokerage service, matching buyers with potential suppliers. The MPS utilises CompeteFor primarily for contracts below £50,000 which are likely to be of interest to small and medium sized enterprises (SMEs).
No Purchase Order No Pay
The MPS has a practice of using purchase order numbers, enabling invoices to be paid quickly. To enforce this practice the MPS will only accept invoices that reference a system generated Purchase Order number. The order numbers will start with either 42, 45 or a 552. This policy will only work if suppliers do not accept any verbal or written orders. Any invoice submitted without a Purchase Order will be rejected and the supplier will need to contact the original orderer to request a Purchase Order. This will cause delay to payments. The MPS understands that suppliers may need some time to comply with this policy, and consequently is providing a 4 month amnesty period between May 2011 and go-live. Read the frequently asked questions.
Sample policies