MPS Publication Scheme

Introduction to the Scheme

Under the Freedom of Information Act 2000, we will adopt and maintain a 'Publication Scheme' so that information can be made available to the public.

The Scheme has been approved by the Information Commissioner and follows the standard format used by police services in England, Wales and Northern Ireland.

The Scheme will be updated regularly.

Mission, Vision and Values of the Metropolitan Police Service

We have designed the Scheme to help you find out more about how we undertake the policing of London. The Metropolitan Police Service has the stated mission of: Making London safe for all the people we serve

We will make places safer, cut crime and the fear of crime, and uphold the law. Our vision is to: Make London the safest major city in the world

To achieve our mission and vision we will strive to:

  • treat everyone fairly;
  • be open and honest;
  • work in partnership; and
  • change to improve.

These are the values of the Metropolitan Police Service. By developing this Scheme we will make as much information available as possible. However, we must also make sure that certain information (for example, that which is used for operational purposes) is restricted and protected where appropriate.

Freedom of Information Act

The Freedom of Information Act was passed on 30 November 2000. It creates a general right of access to all types of recorded information held by public authorities. It also sets out exemptions from that right and places a number of obligations on public authorities. The Act applies to the vast majority of public authorities in the United Kingdom, including the Metropolitan Police Service and the Metropolitan Police Authority.

The Information Commissioner has a duty to promote best practice under the Act and to ensure compliance. The Commissioner's address is:

The Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5 AF

www.ico.org.uk/

Your rights to information under the Freedom of Information Act came into force on 1 January 2005. From that date, subject to certain exemptions, we are required to:

  • let you know in writing whether we hold information you have asked for; and
  • provide any information we have to you within 20 working days.

Information concerning police investigations

Police investigations are conducted with due regard to the confidentiality and privacy of victims, witnesses and suspects. Such investigations may also frequently involve the use of policing tactics or techniques that, if widely known, would hinder the ability of the police service to prevent and detect crime. It is further recognised that the release of information concerning current investigations may compromise any subsequent court proceedings.

For these reasons the police service will, in most cases, seek to apply an exemption to prevent the release of information concerning investigations when requested under the Freedom of Information Act, 2000.

Whilst adopting this general position, there is full recognition that in some cases there will be significant and compelling issues of public interest that require the disclosure of information. However, to override issues of personal privacy and possible harm to individuals involved in the investigation, this public interest must be significantly more than mere curiosity or interest in a particular investigation.

In order to ensure that these public interest issues are fully considered, all applications for information concerning investigations will be considered on a case-by-case basis in accordance with the requirements of the Act.

We have a duty to provide advice or assistance to you or anyone seeking information (e.g. to explain what information is available or to clarify what you want to know).

Further information with regard to your rights of access is available at www.met.police.uk/information.

Purpose and structure of the Publication Scheme

The purpose of our Publication Scheme is to let you know what information is readily available from us. By 'readily available' we mean information that is on our Website or that can be obtained or purchased from us by letter, e-mail or telephone call.

In creating and reviewing this Publication Scheme, we have had to consider the public interest when:

  • allowing public access to information we hold; and
  • publicising the reasons for the decisions we make.

By law our Publication Scheme must:

  • set out the classes of information which we publish or intend to publish;
  • say how we will publish the information in each class; and
  • say if we will provide the information free or charge for it.

This Scheme is in three parts. Part 1 tells you about the Scheme. Part 2 sets out the classes or types of information that we publish or intend to publish. Part 3 provides the list of our publications, listing specific publications we make available, how they can be obtained and whether they are free or for a charge.

The MPS Publication Scheme is available on the Metropolitan Police Service Website at www.met.police.uk, or from the MPS Publication Scheme Co-ordinator.

Sometimes, information in these classes may not be provided and the reasons will be given in each instance. Documents may be edited where, in the view of the MPS, particular information should not be disclosed because of confidentiality, unwarranted invasion of privacy, commercial sensitivity or other specified grounds, including our operational effectiveness.

The purpose of this Publication Scheme is to make information available before you need to ask for it.

Obtaining information under the Publication Scheme

The Metropolitan Police Service routinely publishes large volumes of information on its Website. Most information provided in our Publication Scheme will be freely available for downloading from the Website. Other information listed in this Scheme, but not available electronically, will be sent, or otherwise made available, on request. In such cases the information will be supplied within five working days of your request being received.

Information listed under the Scheme may be requested by phone, e-mail, fax or letter.

You should address your request for material in the Scheme to:

The Publication Scheme Co-ordinator
MPS Public Access Office
PO Box 57192
London
SW6 1SF

We are committed to making this information available to all sections of the community. Copies of this Publication Scheme (Parts 1 and 2 and 3) are available in the following languages:

  • Arabic
  • Bengali
  • Chinese
  • Greek
  • Gujarati
  • Hindi
  • Punjabi
  • Serbian
  • Turkish
  • Urdu

Most documents shown in our Publications List are only available in English. On request these be can be made available in large print versions.

Like most large organisations, the Metropolitan Police Service makes use of abbreviations in its documents and other records. We try to make sure that such abbreviations are kept to a minimum. We also provide a glossary.

Responsibility for the MPS Publication Scheme

The Head of Information Access Services and Data Protection Officer, Merilyne Knox, has overall responsibility for the MPS Publication Scheme. Her contact details are:

Head of Information Access Services
MPS Public Access Office
PO Box 57192
London
SW6 1SF

The Scheme will be maintained and developed by:

The Publication Scheme Co-ordinator
MPS Public Access Office
PO Box 57192
London
SW6 1SF

Telephone: (+44) 0207 161 3500
Facsimile: (+44) 0207 161 3501
E-mail: mps.publicationscheme@met.police.uk

This address should only be used to contact the MPS Publication Scheme. Please use this link to Report a Crime

Charging for information in the Publication Scheme

Access to information held by the Metropolitan Police Service will be free of charge.

Single copies of any publication listed in our publication list will be available free of charge (see restrictions on commercial use below) from our website or by contacting the Publication Scheme Co-ordinator.

Charges will be imposed for:

  • producing multiple copies of specified information in paper document or other format, e.g. CD ROM, audio or video tape.
  • specified hard copy publications including bound booklets and cassettes;
  • Where the information is available via the website but a value-added service is requested using that information, e.g. further analysis of performance data.

Charges will reflect the staff time necessary to produce the information and any copying and postage. We will let you know these charges when you request the information and we will require payment in advance.

In Part 2, we indicate for each class of information whether the class includes chargeable information or not.

Free on the Website - there is no charge made by us, although the user will, of course, have to meet any charges made by their Internet service provider and/or telephone company as well as any personal costs for printing, photocopying etc.

Free of charge hard copy - indicates a leaflet, booklet or periodical which is published by us without charge.

Chargeable hard copy - indicates a "glossy" or other bound paper documents, CD-ROM, video or other media charged as shown in our publication list.

Charges for Information

Under the terms of the publication scheme, the Metropolitan Police Service is required to provide details of any information that will be subject to charges.

Where the Metropolitan Police Service has historically levied a fee for certain types of information as part of its normal business processes prior to the introduction of the Freedom of Information Act, it will continue to charge for that information. This information will not be made available via the publication scheme.

The charges listed will be periodically revised and updated.

For information that falls into any of the following categories, please contact the Metropolitan Police Service.

Consult a full list of information that is subject to charges.

Copyright

Material made available through our Publication Scheme is subject to MPS or third party copyright. Material (other than the Metropolitan Police Logo) may be reproduced free of charge in any format or medium, provided it is reproduced accurately and not used in a misleading manner. Where any of the copyright items in this Scheme are being re-published or copied to others, you must identify the source of the material and acknowledge the copyright status.

The Metropolitan Police logo is registered at The Patent Office as a trademark and must not be reproduced or used without prior permission of the MPS.

Permission to reproduce material does not extend to any material accessed through the Publication Scheme that is in the copyright of third parties. You must obtain authorisation to reproduce such material from the copyright holders concerned.

Material made available under this Scheme must not be reproduced, copied or otherwise used for any commercial purposes. Charges will be made where material is intended for commercial publication. Enquiries relating to use of material for commercial purposes should be directed to the:

Metropolitan Police Service
Events & Income Development Unit
7th Floor
Empress State Building
Empress Approach
Lillie Road
London, SW6 1TR

Reviewing and updating the Publication Scheme

New material will be added to the Scheme regularly and brought to the attention of users on the Internet through the What's New Page.

Requests for Personal Information

Under the Data Protection Act 1998, you already have a statutory right to have access to personal data we hold about you on computer or in a structured manual file (i.e. on paper). You also have the right to expect us, as the data controller, to ensure that data is:

  • processed fairly and lawfully
  • obtained for specific and lawful purposes
  • adequate, relevant and not excessive for that purpose
  • accurate and where necessary kept up to date
  • not kept for longer than is necessary
  • processed in accordance with the rights of the data subject
  • kept secure
  • not transferred abroad unless to countries with adequate data protections laws.

For the purposes of the 1998 Act, "personal data" is information that relates to a living identifiable person. The person or organisation that controls the purpose and manner in which data is processed is the "data controller". More information on the Data Protection Act can be found on the website of the Information Commissioner @ www.ico.gov.uk/

The Metropolitan Police Service complies with the Code of Practice for Data Protection issued under the Data Protection Act by the Association of Chief Police Officers.

Where we are the data controller, you are entitled to be told whether we hold data about you, and if we do:

  • to be given a description of the data in question
  • to be told for what purposes the data is processed
  • to be told the recipients, or classes of recipients, to whom the data is or may be disclosed

You are also entitled to a copy of the information with any unintelligible terms, acronyms or codes explained. You will also be given any information available to us on the source of the data. The data will be in its latest form.

If you wish to apply for access to your personal data, you should follow the instructions on our Website regarding data protection or alternatively write to:

Metropolitan Police Service
MPS Public Access Office
PO Box 57192
London
SW6 1SF

A fee of £10 must accompany your request for personal information under the Data Protection Act, 1998. You must supply proof of your identity. We also need to be supplied with the details needed to locate the information you seek. A request for access to personal data will be dealt with promptly and in any event within 40 days of receipt of the request and payment of the fee.

If you consider that a request by you for access to your personal data has not been dealt with properly, you may:

  • write to us at the above address seeking resolution of your complaint.
  • write to the Information Commissioner, who is appointed to consider such complaints at the address shown above.

Tell us what you think

We are committed to expanding the amount of information in this Scheme and ensuring that you can find, request, and receive information easily.

We are also determined that our Publication Scheme contains information that is of use to everyone interested in understanding more about the activity of the Metropolitan Police Service.

Therefore, we value your thoughts.

Please email us at mps.publicationscheme@met.police.uk. Or alternatively, write to the Publication Scheme Coordinator at the address given below:

The Publication Scheme Co-ordinator
MPS Public Access Office
PO Box 57192
London
SW6 1SF

Whilst we will endeavour to consider your suggestions and comments in placing new information on the Scheme, we hope you appreciate that reviewing and publishing material is in some cases a costly process and may take some time.

Complaints about the Publication Scheme

If you have a complaint about the operation of this Publication Scheme please contact the Publication Scheme Coordinator as shown above, or alternatively write to:

Merilyne Knox
Head of Information Access Services
MPS Public Access Office
PO Box 57192
London
SW6 1SF

Frequently Asked Questions

You may view the Frequently Asked Questions page to see if your question about the Publication Scheme required under the Freedom of Information Act has been answered.

Information Classes

Borough level